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~ a, ~ "§~ ca tl.() ;s ~ ~ ;;,; = ~ c.., ~ "ti ~ ~ •JIIIIIIt '-c ~ = u ~ c ~ ~ ~ ~ u ;s ~ ~ ~ ~ ......~.......... . .§ 5 ~ ~...". . § ;:s 0 ~ •JIIIIIIt es- ~ ~ ~ ·= > ~ ;:::, ........ ~ ~ ~ '"'" ell ~ ~ 0 t-.." ....... ....... •JIIIIIIt ~ ~ = 0 ~ ..8.. ~ ~ ~ ~ ~ .-.c.. ~ ~ ~ ~ ~ I ....... g ~ ~ .... . _"H. 0 > It's that time of year again UL Registrar describes registration TO: the Cardinal Editor FROM: Gary Morrison, Director of Academic Services and Registrar Although each of the units has some variation on procedure for registration, I have chosen the College of Arts and Sciences as an example of our current registration process. Office processes are quite complex and full description and rationale for each step in the process from the office point-of-view would be very extensive. Of course, office routines are a part of the criteria for establishing student registration procedures; contrary to the concepts of some, however, they are by no means the primary criteria. Here, then, from the Registrar's point-of-view, is the process with some of the rationale for ,..each step. Though Spring Semester and Summer School have variations, let's choose fall registration as an example: . . . in the spring, around April 15, the fall Schedule of Courses is published. Those undergraduate schools which have considerable cross registration cooperate to establish one bulletin (Arts and Sciences, Speed Scientific, Business, Education, and Police Administration). In the Schedule is a general calendar of fall events with emphasis on orientation, registration, drop-add, and degree application dates. Specific dates ·and times for class level and alphabet sections are published (more later) . The returning student, before the end of the term, (many unfortunately postpone until summer or even registration time) consults with his or her advisor and obtains an "advisor's slip". Presentation of the "advisor's slip" is required to be admitted for registration. This is not intended as an affrontry to the students' wisdom or powers of self-determination; it is a policy designed to provide a special motivation to both students and faculty to increase the probability that a faculty member has been consulted, and that such advisor has shared responsibility with the student to ascertain that the student's program is indeed moving him toward his expressed goals. Remember that advisor's slip ·Because of the rather complex requirements for degrees, these being compounded by curriculum changes, it is especially important that students receive faculty guidance in program selection. Further, when irregularities occur, and they do, which put the student in a bind, the student's evidence that he sought advice (the retained advisor's slips), places the student in a much more favorable position for a resolution of the problem. We have to oppose the reasonable allegation that the advisor's slip regulation is patronizing against the just criticism which would come from the great many students who would make errors in programming and who, when graduation time came and their requirements were unfulfilled, would say, "I didn't know-and no routine procedure was established for you to tell me!" Of course, we know that advisor's slips can be purloined, amended, revised, exchanged, but the responsibility for the consequences of such acts are borne by the student. The advisor's slip is brought to Bigelow Hall on the day of registration as the hour indicated in the Schedule of Courses handbook. The rationale for the schedule of times is as follows: 1. If everyone came at once, it would be not just crowded, but chaotic. 2. Since most students seem to desire at least some chance to choose teacher, section, and time and since some teachers, sections and times are more popular tha..-·1 others, some classes (about 15%) will not be able to accommodate all requests for registrants (they will "close"). It seems reasonable to establish some system oj priority among the registrants. There are several criteria which we have not ·chosen, but which are used elsewhere ... who gets there first ... who has the highest grade point average ... who will pay first ... who will the teacher choose ... who does the computer select by random choice .... Students with 60 hrs. + get first pick We use two variables-the upperclassmen (and graduate students seeking enrollment in upper, level courses) have first choice. Hence, first day is reserved for 60 hours + completed. Second day is for 30 hours + completed, and third day for freshmen. Within the class groups, we rotate the alphabet sections each registration, the first last time becomes second this time, etc. The student obtains a "Skeleton Statistical Card". These have been pre-prepared by computer and marked for status (if not good standing) and financial delinquency. If the student was not registered in the previous term in the same division of the University, he obtains instead a "Please Print" card, on which he enters the basic identifying information and the registering clerk assigns him a student number or gives him his former number . The student then obtaihs from the department representative a pre-punched card for each class indicated on his advisor's slip. A "checker" confirms that his entry on his registration card and his class cards match. His statistical and class cards are collected. Needed information on the statistical card is punched and the cards are entered into the computer where they are "tied together" electronically. From this file provisional class lists may be produced. (These lists are not valid long as 60% of the students proceed with at least one schedule change, most within the first four weeks of the semester.) "To the billers," said Harry. The student proceeds to the Administration building where representatives of student housing, veterans benefits, and student insurance are available. He proceeds to the billers, and thence, to the financial aid officers, if appropriate. Then he pays all or part of his bill. With a receipt, he may obtain either a full time or a part time Identification Card (l.D.) . The whole process requires about 45 minutes on the average. Most of the waiting in excess of this time is because the student wishes to be early in his grade and alphabet line, so the line forms long (1 to 2 hours) before it is scheduled to start. No line has started more than 15 minutes late in two years and most have started "on time". People who come to register during the last half hour of their time slot usually can register in 15 to 20 minutes. I.D. cards (photo-fall) need not be obtained immediately after paying. The student should watch for a short line during (and for three days after) registration week. It is our desire to continually review and amend the procedure to minimize the inconvenience for the students, to improve its accuracy, (the correctness of the permanent record is influenced greatly by the registration procedure) and, of course, to realize such economy as is possible. There are as many variations on the registration procedure as there are institutions. Size, location, complexity of curricula, financial policies, nature of student body (e.g. primarily campus resident or commuter), equipment (such as computers), staff, all are variables, among others, which affect the practices of registration. The practices of registration evolve; they are subject to amendment, of course, but they are affected by and affect so many areas of the University that the consequence of a change must be carefully anticipated, or the whole delicate system may collapse. This has happened in several of our sister institutions with disasterous results. Think of just a few of the elements, all involved with the registering student in one way or another: Advising procedures Previous records (Student) Class assignments Faculty availability Room facilities Financial aid Dormitory New students Class selection priorities Intra-university class registration Metroversity schedules Fee billing and payment Routines and programs for computer processing. We are considering ways to get away from the "banquet" method of registering. Constructive suggestions are always welcome. We wish to protect students' prerogatives to choose as much as possible. We are still on a holding basis with reference to budget; this must be considered in terms of timing, but not with reference to goals, e.g., we do not have resources for significant reprogramming of computer processing or for the expense of retraining staff for major performance modifications at this time. We are pressed to the limit in terms of staff availability. We have had virtually no staff or facilities change in the registration area over the period of time during which our student population has increased from 8700 to over 10,400. We do not anticipate staff increment over this biennium. The registration of 11,000 students twice and 5,000 students once each year for a total of over 110,000 different classes, the accumulation of grades and the posting and reporting of same is a great task. At its efficient best, it requires effort; some will be borne by both staff and student. The job of the staff is to serve the students as effectively as possible, to find the optimum sharing of responsibility and effort, using teclmical facilities available to us, is our goal. Editor's Note I asked the Registrar for some background information on registration. He has consented to our publishing this letter. My thanks. I
Object Description
Title | The Louisville Cardinal, August 23, 1972, "Registration Edition" |
Volume | XLIV |
Issue | 1 |
Description | The University of Louisville’s undergraduate newspaper. The title of this publication has varied over the years, but with the exception of the period 1928-1930, when it was known as the U. of L. News, the title has always been a variation of The Cardinal. |
Subject |
Newspapers College student newspapers and periodicals University of Louisville--Students--Periodicals |
Date Original | 1972-08-23 |
Object Type | Newspapers |
Source | Scanned from microfilm in the Louisville Cardinal newspapers collection. Item Number ULUA Cardinal 19720823 |
Citation Information | See https://digital.library.louisville.edu/cdm/description/collection/cardinal#conditions for guidance on citing this item. To cite the digital version, add its Reference URL (found by following the link in the header above the digital file) |
Collection | Louisville Cardinal Newspapers Collection |
Collection Website | https://digital.library.louisville.edu/cdm/landingpage/collection/cardinal |
Digital Publisher | University of Louisville Archives and Special Collections |
Date Digital | 2019-01-29 |
Format | application/pdf |
Ordering Information | To inquire about reproductions, permissions, or for information about prices see: http://library.louisville.edu/archives/order. Please cite the Image Number when ordering. |
Image Number | ULUA Cardinal 19720823 |
Rating |
Description
Title | 19720823 1 |
Full Text | ~ a, ~ "§~ ca tl.() ;s ~ ~ ;;,; = ~ c.., ~ "ti ~ ~ •JIIIIIIt '-c ~ = u ~ c ~ ~ ~ ~ u ;s ~ ~ ~ ~ ......~.......... . .§ 5 ~ ~...". . § ;:s 0 ~ •JIIIIIIt es- ~ ~ ~ ·= > ~ ;:::, ........ ~ ~ ~ '"'" ell ~ ~ 0 t-.." ....... ....... •JIIIIIIt ~ ~ = 0 ~ ..8.. ~ ~ ~ ~ ~ .-.c.. ~ ~ ~ ~ ~ I ....... g ~ ~ .... . _"H. 0 > It's that time of year again UL Registrar describes registration TO: the Cardinal Editor FROM: Gary Morrison, Director of Academic Services and Registrar Although each of the units has some variation on procedure for registration, I have chosen the College of Arts and Sciences as an example of our current registration process. Office processes are quite complex and full description and rationale for each step in the process from the office point-of-view would be very extensive. Of course, office routines are a part of the criteria for establishing student registration procedures; contrary to the concepts of some, however, they are by no means the primary criteria. Here, then, from the Registrar's point-of-view, is the process with some of the rationale for ,..each step. Though Spring Semester and Summer School have variations, let's choose fall registration as an example: . . . in the spring, around April 15, the fall Schedule of Courses is published. Those undergraduate schools which have considerable cross registration cooperate to establish one bulletin (Arts and Sciences, Speed Scientific, Business, Education, and Police Administration). In the Schedule is a general calendar of fall events with emphasis on orientation, registration, drop-add, and degree application dates. Specific dates ·and times for class level and alphabet sections are published (more later) . The returning student, before the end of the term, (many unfortunately postpone until summer or even registration time) consults with his or her advisor and obtains an "advisor's slip". Presentation of the "advisor's slip" is required to be admitted for registration. This is not intended as an affrontry to the students' wisdom or powers of self-determination; it is a policy designed to provide a special motivation to both students and faculty to increase the probability that a faculty member has been consulted, and that such advisor has shared responsibility with the student to ascertain that the student's program is indeed moving him toward his expressed goals. Remember that advisor's slip ·Because of the rather complex requirements for degrees, these being compounded by curriculum changes, it is especially important that students receive faculty guidance in program selection. Further, when irregularities occur, and they do, which put the student in a bind, the student's evidence that he sought advice (the retained advisor's slips), places the student in a much more favorable position for a resolution of the problem. We have to oppose the reasonable allegation that the advisor's slip regulation is patronizing against the just criticism which would come from the great many students who would make errors in programming and who, when graduation time came and their requirements were unfulfilled, would say, "I didn't know-and no routine procedure was established for you to tell me!" Of course, we know that advisor's slips can be purloined, amended, revised, exchanged, but the responsibility for the consequences of such acts are borne by the student. The advisor's slip is brought to Bigelow Hall on the day of registration as the hour indicated in the Schedule of Courses handbook. The rationale for the schedule of times is as follows: 1. If everyone came at once, it would be not just crowded, but chaotic. 2. Since most students seem to desire at least some chance to choose teacher, section, and time and since some teachers, sections and times are more popular tha..-·1 others, some classes (about 15%) will not be able to accommodate all requests for registrants (they will "close"). It seems reasonable to establish some system oj priority among the registrants. There are several criteria which we have not ·chosen, but which are used elsewhere ... who gets there first ... who has the highest grade point average ... who will pay first ... who will the teacher choose ... who does the computer select by random choice .... Students with 60 hrs. + get first pick We use two variables-the upperclassmen (and graduate students seeking enrollment in upper, level courses) have first choice. Hence, first day is reserved for 60 hours + completed. Second day is for 30 hours + completed, and third day for freshmen. Within the class groups, we rotate the alphabet sections each registration, the first last time becomes second this time, etc. The student obtains a "Skeleton Statistical Card". These have been pre-prepared by computer and marked for status (if not good standing) and financial delinquency. If the student was not registered in the previous term in the same division of the University, he obtains instead a "Please Print" card, on which he enters the basic identifying information and the registering clerk assigns him a student number or gives him his former number . The student then obtaihs from the department representative a pre-punched card for each class indicated on his advisor's slip. A "checker" confirms that his entry on his registration card and his class cards match. His statistical and class cards are collected. Needed information on the statistical card is punched and the cards are entered into the computer where they are "tied together" electronically. From this file provisional class lists may be produced. (These lists are not valid long as 60% of the students proceed with at least one schedule change, most within the first four weeks of the semester.) "To the billers," said Harry. The student proceeds to the Administration building where representatives of student housing, veterans benefits, and student insurance are available. He proceeds to the billers, and thence, to the financial aid officers, if appropriate. Then he pays all or part of his bill. With a receipt, he may obtain either a full time or a part time Identification Card (l.D.) . The whole process requires about 45 minutes on the average. Most of the waiting in excess of this time is because the student wishes to be early in his grade and alphabet line, so the line forms long (1 to 2 hours) before it is scheduled to start. No line has started more than 15 minutes late in two years and most have started "on time". People who come to register during the last half hour of their time slot usually can register in 15 to 20 minutes. I.D. cards (photo-fall) need not be obtained immediately after paying. The student should watch for a short line during (and for three days after) registration week. It is our desire to continually review and amend the procedure to minimize the inconvenience for the students, to improve its accuracy, (the correctness of the permanent record is influenced greatly by the registration procedure) and, of course, to realize such economy as is possible. There are as many variations on the registration procedure as there are institutions. Size, location, complexity of curricula, financial policies, nature of student body (e.g. primarily campus resident or commuter), equipment (such as computers), staff, all are variables, among others, which affect the practices of registration. The practices of registration evolve; they are subject to amendment, of course, but they are affected by and affect so many areas of the University that the consequence of a change must be carefully anticipated, or the whole delicate system may collapse. This has happened in several of our sister institutions with disasterous results. Think of just a few of the elements, all involved with the registering student in one way or another: Advising procedures Previous records (Student) Class assignments Faculty availability Room facilities Financial aid Dormitory New students Class selection priorities Intra-university class registration Metroversity schedules Fee billing and payment Routines and programs for computer processing. We are considering ways to get away from the "banquet" method of registering. Constructive suggestions are always welcome. We wish to protect students' prerogatives to choose as much as possible. We are still on a holding basis with reference to budget; this must be considered in terms of timing, but not with reference to goals, e.g., we do not have resources for significant reprogramming of computer processing or for the expense of retraining staff for major performance modifications at this time. We are pressed to the limit in terms of staff availability. We have had virtually no staff or facilities change in the registration area over the period of time during which our student population has increased from 8700 to over 10,400. We do not anticipate staff increment over this biennium. The registration of 11,000 students twice and 5,000 students once each year for a total of over 110,000 different classes, the accumulation of grades and the posting and reporting of same is a great task. At its efficient best, it requires effort; some will be borne by both staff and student. The job of the staff is to serve the students as effectively as possible, to find the optimum sharing of responsibility and effort, using teclmical facilities available to us, is our goal. Editor's Note I asked the Registrar for some background information on registration. He has consented to our publishing this letter. My thanks. I |
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